Airport Public Records Request (GRAMA)

 

CLICK HERE TO ACCESS THE NEW ON-LINE GRAMA REQUEST WEBSITE: http://www.slcclassic.com/recorder/records_GRAMA.htm

 

GRAMA: The Records Law

The Government Records Access Management Act (GRAMA), Title 63G Chapter 2 of the Utah Code, is the records law for the State of Utah.  GRAMA defines what a record is and establishes the criteria for accessing government records.  Salt Lake City Corporation complies with GRAMA under Salt Lake City code, Section 2.64.

What is a public record?

As defined in Utah Code Ann. � 63G-2-103, public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity. Records requested must be able to be reproduced from the original record.

What are private, controlled, and protected records?

A private record generally relates to an individual's private interests and disclosure of such to the public would constitute a clearly unwarranted invasion of privacy. A record is considered "controlled" if it contains medical, psychiatric or psychological data about an individual. A protected record covers a variety of records some of which are trade secrets and information that would impair governmental procurement proceedings. For a detailed list, see Utah Code Ann. � 63G-2, Part 3.

Who can initiate a GRAMA request?

Any person can make a public records request. However, public disclosure is regulated by several different statutes dependent upon the record. If you are the subject of the record, you may be entitled to information not available to the general public.

What is the time limit for a response to a GRAMA request?

A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances. Extraordinary circumstances may require more processing time.

Media requests

The media is entitled to any record that is deemed to be a public record pursuant to Utah Code Ann. � 63G-2-301. A governmental entity has five (5) business days after receiving a written request to provide the record, deny the request, or notify the requester that it cannot immediately provide a response due to extraordinary circumstances.

Requesting a Record

   Click here for the City's on-line GRAMA request website:  http://www.slcclassic/recorder/records_GRAMA.htm

   Manual requests can be made as follows:

• Download a GRAMA Request Form, print it, fill it out, and sign it.
• Mail, Fax, or deliver to the GRAMA Coordinator:
  Salt Lake City Department of Airports
  776 N. Terminal Dr.
  P.O. Box 145550
  Salt Lake City, UT 84114-5550
  Telephone – (801) 575-2926
  Fax – (801) 575-2041
• Be as specific as possible in describing the records you want – the police report number or any other information that would narrow the request.
• Please include your name, address, and a daytime telephone number where you can be reached. A call may be necessary for clarification purposes.
• For records that are private or controlled, if you are not the subject of the record, you must submit a notarized release from the subject of the record or his/her legal representative.

Forms

• GRAMA Request Form (PDF)
• Request an Airport Police Report (PDF)
• Subject of the Record Release Form (PDF)

Fee Schedule

Paper to paper copies	$0.10 per page
Size C print	$1.25 per drawing
Drawing to mylar	$5.50 per drawing
Microfilm to paper	$.10 per page
Photograph	$5.00 per photo
Police report	$5.00 per report (no more than fee charged for similar report in the State of Utah)
Research time	$10.00 per hour, minus first 15 minutes
Copy to computer readable format	$10.00 per hour and per media (no more than cost of recording media and staff time)

Resources

• Utah Code - Title 63G - GRAMA (current as of 1 May 2008)
• Salt Lake City Code, 2.64