Airport Public Records Request (GRAMA)
CLICK HERE TO ACCESS THE ON-LINE GRAMA REQUEST FORM:
http://dotnet.slcgov.com/ManagementServices/Grama_Internet/AddGrama.aspx
GRAMA: The Records Law
The Government Records Access and Management Act (GRAMA), Title 63G Chapter 2 of the Utah Code, is the records law for the State of Utah. GRAMA defines what a record is and establishes the criteria for accessing governmental records. Salt Lake City Corporation complies with GRAMA under Salt Lake City Code, Section 2.64.
What is a public record?
As defined in Utah Code Ann. § 63G-2-103, public record means a record that is not private, controlled, or protected and is prepared, owned, received or retained by the governmental entity. Records requested must be able to be reproduced from the original record.
What are private, controlled, and protected records?
A private record generally relates to an individual's private interests and disclosure of such to the public would constitute a clearly unwarranted invasion of privacy. A record is considered "controlled" if it contains medical, psychiatric or psychological data about an individual. A protected record covers a variety of records some of which are trade secrets and information that would impair governmental procurement proceedings. For a detailed list, see U.C.A. §63G-2-305.
Who can initiate a records request?
Any person can make a public records request. However, public disclosure is regulated by several different statutes dependent upon the record. If you are the subject of the record, you may be entitled to information not available to the general public.
What is the time limit for a response to a records request?
A governmental entity has ten (10) business days after receiving a written request to provide the record, deny the request, or notify the requester that due to an extraordinary circumstance, under U.C.A. §63G-2-204, the record will not be available until a later date.
Media Requests
The media is entitled to any record that is deemed to be a public record pursuant to Utah Code Ann. § 63G-2-301. A governmental entity has five (5) business days to respond if the requester demonstrates that expedited response to the record request benefits the public rather than the person.
Requesting a Record
Click here for Salt Lake City's on-line records request website:
http://dotnet.slcgov.com/ManagementServices/Grama_Internet/AddGrama.aspx
Questions and printed request forms may be sent to the GRAMA Coordinator:
- Download a GRAMA Request Form, print it, fill it out, and sign it.
- Email, Postal Mail, Fax, or hand-deliver the completed form to the following:
Chelsea Birtcher
GRAMA Coordinator
Salt Lake City Department of Airports
776 N. Terminal Dr.
P.O. Box 145550
Salt Lake City, UT 84114-5550
Telephone – (801) 575-2926
Facsimile – (801) 575-2041
Chelsea.Birtcher@slcgov.com
- Be as specific as possible in describing the records you want, such as – the police report number or any other information that would narrow the request.
- Please include your name, address, daytime telephone number, and email address where you can be reached. A call may be necessary for clarification purposes.
- For records that are private or controlled, if you are not the subject of the record, you must submit a notarized release from the subject of the record or his/her legal representative.
Forms
Fee Schedule
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Paper to paper copies
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$0.10 per page
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Size C print
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$1.25 per drawing
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Drawing to mylar
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$5.50 per drawing
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Microfilm to paper
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$.10 per page
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Photograph
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$5.00 per photo
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Police report
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$5.00 per report (no more than fee charged for similar report in the State of Utah)
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Research time
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$10.00 per hour, minus first 15 minutes
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Copy to computer readable format
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$10.00 per hour and per media (no more than cost of recording media and staff time)
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Resources
